Competition Terms and Conditions

These Competition Terms and Conditions ("Competition Terms") govern skill-based challenge competitions ("Competitions", each an "event") run on the Fitsylvania platform, including community challenges hosted with partner communities. The promoter is FITORA LTD (trading as Fitsylvania), company number 16482646, registered office 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ (the "Promoter", "we", "us").

By joining a Competition you accept these Competition Terms, the specific details published on that event's page (dates, weekly themes, prizes, and any event-specific rules), our Terms of Use, Privacy Policy, and Acceptable Use Policy. Where the event page and these Competition Terms conflict on an event-specific detail (for example, dates or prize description), the event page governs for that detail. These Competition Terms do not reduce your statutory rights.

Entry to a Competition is free. No purchase or payment of any kind is necessary to enter or to win, and making any purchase on Fitsylvania does not improve your chance of winning.

Competitions are determined by genuine skill and merit, not by chance. Entries are assessed by a named panel of coaches (the "Judging Panel") against published criteria (section 5). Because success depends on the skill, effort, and quality demonstrated in each entry, these Competitions are skill competitions and are not lotteries, prize draws, or gambling.

To enter you must:

• be aged 18 or over at the time of entry (Fitsylvania is an 18+ platform);
• hold a valid Fitsylvania account in good standing and join the event through the platform; and
• enter in your own name, using one account only. One person may hold and enter through only one account per event.

The following are not eligible to win: employees, officers, and agents of the Promoter and of any partner community co-running the event; the coaches hosting or judging a given week (a host coach cannot win their own week); and members of their immediate households. A coach may otherwise participate in weeks they neither host nor judge, subject to the fair-play rules.

You are responsible for ensuring that entering and accepting a prize is lawful for you where you live. We may verify eligibility at any point and disqualify an entry that does not meet these requirements.

Each Competition runs over a set period (typically several themed weeks), with opening and closing times published on the event page. To enter you join the event on Fitsylvania and complete the tasks for each week before that week closes.

Tasks are completed by submitting the required proof (for example a photo or short video and, where applicable, a written log) through the platform. Many tasks require you to capture your proof live using the in-platform camera rather than uploading an existing file, so it is recorded at the time you complete the task; the live capture, its device metadata, and any timing window are an anti-cheat measure (section 8).

All deadlines are applied relative to the timezone you set when you join, with a short server-side grace buffer. It is your responsibility to submit before the applicable deadline. We are not responsible for entries that are late, lost, incomplete, corrupted, or not received for reasons of connectivity, device, or user error. An entry may be edited until it is scored and is then locked.

Entries are scored against a published rubric applied consistently to all entrants. Each qualifying submission is assessed on four criteria:

• Relevance: does the entry genuinely match the task;
• Proof: is the required proof present and consistent with the timing window;
• Execution: quality of the work judged against the host coach's stated standard for that task; and
• Presentation and effort.

We use an automated (AI) tool to help pre-screen and provisionally score entries for consistency and speed. Any AI output is only a provisional aid. A human member of the Judging Panel makes and ratifies the final decision on every score. Where the AI is uncertain or flags a concern, the entry is routed to a human reviewer first. AI use is disclosed here and in the event rules. See our AI Notice for how automated tools are used on the platform.

Your position on the event leaderboard reflects the points you earn during the Competition. The large majority of the available points, and the decisive factor in who wins, come from the ratified skill scores on the weekly tasks, assessed against the rubric above. You also earn smaller amounts of points for other verified, free participation, such as logging your daily effort, completing the weekly quiz, and keeping a streak. Reactions you leave on other entrants' entries in the community feed are appreciation only and do not earn points or affect any entrant's score. Every point comes from a free action: no points can be bought, and no purchase or payment of any kind improves your position.

Weekly winners are the eligible entrants with the highest ratified standing for that week, and the overall champion is the eligible entrant with the highest ratified standing across the Competition, with ties broken by total ratified task-quality score and then by earliest final submission. Only ratified points count toward winning. The Judging Panel's ratified decisions are final, subject only to the appeal process in section 9.

The prizes for each Competition are described on that event's page and typically include coach-donated packages (for example a coaching month, a session bundle, or a course seat) awarded to weekly winners, and may include an overall headline prize.

The specific prizes, including any headline prize and its value, are confirmed and published on the relevant event page before entry opens. No prize value is stated until it has been set by the Promoter, and no figure appears in these Competition Terms.

[PRIZES TO BE CONFIRMED BY PROMOTER BEFORE ENTRY OPENS.] The prize line-up for a given Competition is set by the Promoter on that event's page and, where there is a headline prize, announced before entry opens. Until it is published there, the prizes for that Competition are not yet finalised and entry does not open.

Unless the event page states otherwise: prizes are as described, are not transferable or exchangeable, and there is no cash alternative. If a described prize becomes unavailable for reasons beyond our reasonable control, we may substitute a prize of equal or greater value. Where a prize is a coaching package or course provided by a coach, its delivery is also subject to that coach's own service terms. You are responsible for any personal tax arising from a prize.

To protect the integrity of the Competition, finalists may be asked to verify their entries before a prize is awarded. Verification checks are applied on a standard basis to protect the podium, not as an accusation: all top finishers (for example the top ten) may be re-verified, alongside random spot checks. The criteria for such checks are described in these terms and on the event page.

Winners are notified through the platform and by email using the account details on file, normally within a reasonable period after judging closes. If a winner cannot be contacted, does not respond, fails verification, or is found ineligible within the time we specify (at least 14 days unless stated otherwise), they may forfeit the prize and we may select the next eligible entrant.

Where we announce winners publicly, for example on the event page, the leaderboard, or in a community post, we publish only your display name. By design we keep this to a minimum and do not publish your full name, email address, or precise location on the platform. To meet the UK advertising rules for prize promotions, we will make the surname and county of major prize winners available to anyone who asks (for example the advertising regulator) for a short period after the event closes, and we will on request confirm that a valid award took place. If you would rather we did not publish or share this, or want it limited, tell us before the event closing date and we will comply to the extent the applicable advertising code allows.

Entries must be your own original work, created during the event and for the task. The following are prohibited: reused, stock, or AI-generated media passed off as genuine proof; entries that are not captured live where the task requires it, or that are inconsistent with the timing window; multiple accounts; collusion; harassment; and any attempt to manipulate scores, feed reactions, or the leaderboard.

Anti-cheat measures include live in-platform capture, timing and device-metadata (EXIF) checks, automated screening followed by human moderation, one submission per task, a community report tool, and verification of finalists. We operate a graduated strikes approach: a first issue is normally a warning with an invitation to resubmit; a second may forfeit that week; a third may result in disqualification from the event. We may, acting reasonably and fairly, remove an entry, withhold a prize, or disqualify an entrant who breaches these rules or our Acceptable Use Policy. Strikes and moderation actions are handled privately.

If you believe a final score on your entry was wrong, you may appeal within 7 days of the score being ratified, using the appeal option on the entry. The appeal is reviewed by a member of the Judging Panel, wherever possible someone other than the person who set the original score, or by an administrator, and who decided is recorded. The outcome is recorded and communicated to you in the platform and by email. The appeal decision is final. The per-criterion breakdown shown with your score is provided so decisions are explained rather than simply announced.

You keep ownership of the content you submit. When you enter, you grant the Promoter a licence to use your entry as needed to run and administer the Competition (including storage, judging, and display to the extent you have consented below).

Media consent is collected in three separate tiers, and only the first is required to enter:

• Judging (required): we use your submission to score your entry and run the event.
• Public gallery (optional, off by default): where you opt in per photo, your photo may be shown in the pre-moderated public gallery for its week, which is released once that week ends and can be viewed by anyone.
• Marketing reuse (optional, off by default): reuse of a specific photo in Fitsylvania or partner marketing. Only content for which you have given this consent ever leaves the platform for marketing.

Separately from the consents above, your daily entries are shown to fellow participants in the event community feed by default, so the community can support each other. This feed is visible only to people taking part in the same event and is never public. When you submit an entry you can mark it just for coaches, which keeps that entry visible only to you and the judging panel.

You can change these choices as described in the platform. Entry media is personal data and is handled under our Privacy Policy and, where relevant, our Health Data notice. Retention: non-winning entry media is deleted or anonymised within about 60 days after the event ends; media from winners and top finalists is kept for up to 6 months for prize verification and then deleted. You may exercise your data rights, including export and erasure, through your account or by contacting us; erasure of an entry may affect your standing in a live Competition.

Fitness and nutrition activity carries inherent risk. Competition tasks are not personalised medical, health, or nutrition advice. You take part voluntarily and are responsible for exercising within your own ability and for seeking professional advice where appropriate. Do not attempt any task that is unsafe for you, and never train through pain or injury. Nothing in a Competition should be read as encouraging unsafe practices; challenges are judged on skill, adherence, and consistency, never on unsafe targets such as rapid weight change. You confirm a health and assumption-of-risk acknowledgement when you join, and a safety reminder is shown each time you submit an entry.

We may amend, suspend, or cancel a Competition, or these Competition Terms, where reasonably necessary (for example for legal, safety, technical, or integrity reasons or an event outside our reasonable control), acting fairly and giving notice where we reasonably can. Any material change to a live event will be communicated through the platform.

Nothing in these Competition Terms excludes or limits our liability for death or personal injury caused by our negligence, for fraud, or for anything that cannot lawfully be excluded. Subject to that, and to your non-excludable statutory rights, we are not liable for indirect or unforeseeable loss, and our liability in connection with a Competition is limited to the value of the prize you were entitled to. We are not responsible for a coach's delivery of a coaching or course prize beyond our role as platform operator.

Your privacy is governed by our Privacy Policy. These Competition Terms are governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction, without affecting any mandatory consumer-protection rights you have where you live. Questions about a Competition can be sent to [email protected].

A Competition may be promoted or discussed on third-party platforms and in partner communities, including Discord, Instagram, Facebook, X, TikTok, and YouTube. Those platforms are not sponsors of, and are not affiliated with, endorsing, or responsible for, our Competitions, and by entering you release them from any liability connected with a Competition. Any announcement, giveaway post, prize drop, or reminder we place in a partner community, for example a Discord server, is run by the Promoter and not by that platform, and every Competition is entered, judged, and administered only on Fitsylvania. Where we co-run an event with a partner community, that partner is named on the event page; naming a partner or posting in a community does not make any messaging platform a sponsor of the Competition.

Nothing you do on a third-party platform is required to enter or improves your chance of winning. Joining a Competition, or adding your email to a waitlist for one, is not a subscription to marketing: we contact you only about that Competition and, where relevant, to confirm your waitlist place. We will send you marketing or promotional messages only where you have separately opted in, and you can withdraw that consent at any time. How we handle your data is set out in our Privacy Policy.